What it does
absence.io manages leave, working time, employee files, and expenses. Time-off requests can identify a stand-in, while balances, notifications and calendar connections help teams plan cover.
Name a stand-in when submitting an absence request so colleagues can see who is covering the work. The approver receives an email, and the employee gets the decision by email. Used and remaining leave appear in the calendar or profile. For remote work, create a separate absence type with a weekly or monthly quota. Carryover limits and optional expiry reminders help manage unused leave. Multilevel approval remains labeled beta, so confirm its availability before designing a staged process.
Selecting a package
| Plan | Main coverage |
|---|---|
| Starter | Absence, leave, reports and calendar or workplace integrations |
| Pro | Adds time tracking, employee files, premium support and single sign-on |
| Complete | Adds travel expenses, expense management and programmatic access |
Subscriptions are charged per active user, with monthly and annual choices. Adding users increases the bill under the selected plan. The 14-day trial starts without payment details; register with your name, email and a password. Continued use after the trial requires payment information and a paid agreement.
For a team introducing the service, check the absence types and cover responsibilities first. A remote-work quota and a holiday allowance serve different purposes and should be configured accordingly.
Strengths
- Stand-in assignments keep absence cover visible
- Different absence types can have their own quotas and notifications
Watch out for
- Multilevel approval is still described as beta
Best for
- Teams coordinating time off, cover and remote-work allowances
Sources
- absence.io – Pricing & Plans | Try free for 14 days (Oct 27, 2026)
- Digital Vacation Tracker - Only €2.99 per User/Month (Oct 27, 2026)
- Try for free - absence.io - The smart HR platform (Oct 27, 2026)
- Terms and Conditions - absence.io - The smart HR platform (Oct 27, 2026)
- Lean HR Software for SMEs | absence.io (Oct 25, 2026)