What it does
actiPLANS tracks leave requests, paid time-off accruals and balances alongside staff availability planning. Employees can preview a request's effect, while managers can record corrections and export reports. A limited free version covers up to three users, and paid access scales by user count.
Set accrual schedules and caps, with individual overrides where entitlements differ. Employees see the balance impact before requesting leave. Corrections can increase, decrease or reset a balance with a comment; history retains accruals, approved leave and adjustments. In Leave Time and Balances, filter employees, departments, leave types and dates, then export CSV or PDF with opening and closing balances.
Published annual pricing
| User band | Price | Scope |
|---|---|---|
| 1-3 | Free | Limited functionality |
| 1-40 on a paid license | USD 1.50 per user per month, billed yearly | Paid access |
| 41-200 | USD 1.20 per user per month, billed yearly | Volume rate |
| 200+ | Fixed-cost unlimited-user license | Obtain the applicable total |
Monthly billing is also offered. Active managers and administrators count toward paid seats. Deactivating a departing user preserves their data and releases the seat for another person.
The thirty-day trial includes all features and unlimited invited users, with removable demonstration data. Register with first and last name and an email address to receive a verification code; no card is needed. Trial users, settings and leave records can carry into the live account.
Strengths
- Balance history retains accruals, approved leave and corrections
- Period reports show both opening and closing balances
Watch out for
- The free version is limited to three users and reduced functionality
Best for
- HR teams reconciling leave balances and preparing period reports
Sources
- Resource Scheduling on a Budget – actiPLANS Pricing (Oct 27, 2026)
- PTO Tracking Software | actiPLANS (Oct 27, 2026)
- Purchasing actiPLANS (Oct 27, 2026)
- Before You Buy actiPLANS (Oct 27, 2026)
- Free actiPLANS trial (Oct 27, 2026)
- WhosOff review (2026): pricing, features and pros and cons (Oct 27, 2026)
- Leave Management System & PTO Tracker with Location Scheduling (Oct 25, 2026)