What it does
Koalendar is an online meeting and appointment scheduler for individuals, educators, and service teams. Hosts publish booking pages, connect calendars, and let invitees select available times. The product also lists group and multi-host scheduling, custom booking forms, reminders, payments on paid plans, and mobile apps.
Start with one booking page
Koalendar describes creating a booking page and sharing its link so another person can choose from the host’s availability. The page says it syncs with Google, Outlook, and iCloud calendars and detects an invitee’s time zone. It also lists group bookings, round-robin or collective team scheduling, custom questions, reminders, and website embeds.
A teacher could share a link for student appointments, while a small service team could distribute bookings among hosts. Koalendar presents a free-forever plan with unlimited bookings and links; paid Pro features include multi-host events, payments, custom reminders, and fuller branding. Review the official product page for the current plan comparison, since features are not uniform across tiers.
The page lists iPhone and Android apps plus browser extensions. I did not connect a calendar or test a booking, so the integration behavior is based on the official description.
Strengths
- The site documents Google, Outlook, and iCloud calendar connections and automatic time-zone detection.
- The free plan is described as including unlimited bookings and scheduling links.
- Group bookings and team distribution are available for workflows beyond one-to-one meetings.
Watch out for
- Payments, multi-host events, custom reminders, and other advanced options are listed under Pro.
Best for
- Educators offering student appointments
- Individuals and small teams sharing meeting or service booking links
Sources
- Free Appointment Scheduling Software | Koalendar (Oct 25, 2026)