Prophix One

Prophix One connects plans, actuals and the close in a shared finance platform. Driver-based models use financial and operational data for budgets, forecasts and scenarios. Reports draw from those models and can drill into transaction detail, with variance insights to support review.

Collect a budget through assigned tasks

Create the budget template in Template Studio, then make a project in Workflow Manager. Add the task types, attach the template and assign users before saving. When the project runs, participants receive notifications and enter their figures. Finance reviews each submission and can approve it or send it back for revision.

For example, department managers can enter their own staffing and operating costs without receiving every other department's budget. Access to another department requires the corresponding permission. The same workflow approach can collect comments explaining differences between actual results and the plan.

Follow the close by preparer and approver

In Financial Close, an administrator opens a workflow's Workflow Details page to add reconciliation or to-do tasks. Each task needs a preparer; due dates, instructions and an approver define how it moves forward.

An approver is optional. If one is assigned, submission leaves the task Pending Approval until it is reviewed. If None is selected, submission completes the task immediately. That distinction should match the review the finance team actually expects.

Filters show task assignments and status during the close.

Prophix's commercial entry routes are a demonstration and contact with its team. An organizational login and appropriate roles are needed to contribute data or administer workflows. Discuss the planning, consolidation and close functions required for the intended deployment.