What it does
Recruiterflow joins applicant tracking, client relationship management, outreach and reporting for recruitment agencies. Its Recipes turn changes in jobs and other records into tasks, messages or updates. Administrators control access through built-in or custom user roles.
In Job Advanced Search, set a Last Activity threshold and save the search. Create a Recipe using the job entering/leaving saved-search trigger, select that search and add a task action with an owner, due date and reminder. Save the recipe. Entry into the results triggers it once; leaving and re-entering can trigger it again. For email actions, Job Contact targets people attached to that vacancy, not every contact at the company.
Subscription and setup
The Platform plan combines applicant and client records, sequences, automation and reporting. AIRA adds AI agents for notes, matching, field updates and other recruitment work, with a custom quote. Both are paid plans; pricing offers monthly and annual terms.
You can import spreadsheets yourself without a migration fee. Assisted database migration is separately charged according to volume, with possible fee waivers on multi-year contracts.
Admins add colleagues in Workspace Settings under Users, choose a role and send an invitation. The recipient can use a matching Google or Microsoft work account, or set an email password.
Strengths
- Saved job searches can create assigned follow-up tasks
- Custom user roles can limit access to sensitive recruitment data
Watch out for
- A job leaving and re-entering a search can trigger another action
- Assisted database migration carries a separate charge unless waived
Best for
- Recruitment agencies assigning follow-up work from job activity conditions
Sources
- Recruiterflow Pricing – Trusted by 1700+ Recruitment Agencies (Oct 27, 2026)
- How to Use Job Saved Search Triggers in Recipes | Recruiterflow Help Center (Oct 27, 2026)
- Add team members and assign roles | Recruiterflow Help Center (Oct 27, 2026)
- Recruiterflow - Best AI-Native ATS & CRM for Executive Search, Recruiting & Staffing Agencies (Oct 25, 2026)
- Creating Recipes in Recruiterflow | Recruiterflow Help Center (Oct 25, 2026)