What it does
Ubeya manages event and contingent workforces through scheduling, worker communication and time records. Gradual Check Availability releases shift offers in waves to an audience the administrator selects or filters.
Choose the eligible workers before using Gradual Check Availability. Ubeya orders offers with Smart Ranking and expands the audience every thirty minutes if needed. Offers stop when the shift is filled or applications reach twice the required headcount. Check bookings separately from applications; receiving enough applications does not mean every place is filled. Auto-Book is optional.
Booking indications check the previous, current and next day's shifts for overlap, another assignment on the same date or a gap below eight hours. Several warnings can accompany one booking. Review them before finalizing the roster.
Access and paid plans
| Plan | Billing | Scope |
|---|---|---|
| Free / Network Access | Customer-authorized access | Manual schedules, limited timesheets, worker app |
| Basic | Active worker/month; minimum bill | Availability and communication |
| Pro | Active worker/month; minimum bill | Payroll, workflows, reports |
| Premium / Super | Active worker/month | Payroll and applicant-tracking connections |
| Enterprise | Quoted | Custom requirements |
Workers count when booked that month. Free access needs an existing customer's permission. Confirm the upper-tier name and minimum charge in the quote. Administrators sign in with email and password, with a text-message code when additional authentication is enabled.
Strengths
- Availability offers can expand through a selected audience in timed waves
- Booking indications examine neighboring-day assignments as well as overlaps
Watch out for
- Gradual publication stops when applicants reach twice the required headcount
Best for
- Event staffing managers releasing shifts gradually and reviewing booking conflicts
Sources
- Pricing for Workforce Management Plans | Ubeya (Oct 27, 2026)
- Gradual Check Availability - The Smarter Way to Book. | Ubeya Help Center (Oct 27, 2026)
- Shift Booking Indications | Ubeya Help Center (Oct 27, 2026)
- How to sign in using Multi-Factor Authentication? | Ubeya Help Center (Oct 27, 2026)
- AI-Powered Workforce Management for Staffing & Events | Ubeya (Oct 26, 2026)